Privacy Policy & Data Protection
Last updated: November 2026
1. Who we are
ActLingo provides online English language learning through creative drama, performance and communication activities.
This website and its associated services are operated by Aicearra Ltd, based in Ireland.
For any questions relating to privacy or the use of personal information, please contact:
Email: ActLingo@gmail.com
Website: https://www.actlingo.co.uk/
For the purposes of the General Data Protection Regulation (GDPR) and applicable EU data protection legislation, Gavin Ryan is the data controller responsible for personal information collected through ActLingo.
2. What information we collect
We may collect and process the following information:
Contact information: Names, email addresses and contact details supplied through our website contact forms.
Student information: Names, ages and information relevant to arranging and delivering English language sessions.
Learning materials: Written exercises, scripts, recordings and performance submissions produced as part of the learning process.
Communication records: Emails and other correspondence relating to enquiries, bookings and lessons.
Payment information: Information necessary to administer bookings and payments. Payment card details are handled by the relevant payment provider rather than stored directly by ActLingo.
We aim to collect only information that is necessary to provide our services.
3. How we use your information
We use personal information for the following purposes:
Responding to enquiries and communicating with students and parents.
Arranging and delivering online English language sessions.
Providing feedback, assessing progress and supporting learning.
Managing bookings, payments and customer administration.
Maintaining the security and effective operation of our website and services.
Meeting applicable legal and accounting obligations.
We do not sell personal information or use student information for unrelated commercial purposes.
4. Student recordings and learning materials
ActLingo uses performance, speaking and recording activities as part of its teaching methodology.
Students may be invited to submit audio or video recordings for educational purposes, including pronunciation feedback, performance assessment and monitoring progress.
These recordings are treated as private learning materials.
Recordings are used only for the educational purposes for which they are collected.
Access is restricted to those who need it to provide or support the learning service.
Recordings are not published, shared publicly or used in promotional material without separate, explicit permission from the student and, where required, their parent or legal guardian.
Students and parents may request the deletion of recordings, subject to any applicable legal obligations.
We take particular care to protect the privacy and dignity of younger students.
5. Children's privacy
ActLingo provides services primarily to students aged 12–18.
We recognise the importance of protecting children's personal information and handling it responsibly.
Where consent is the legal basis for processing personal information, Spanish law generally requires parental or guardian consent for children under the age of 14. Students aged 14 and over may generally provide their own consent for the processing of their personal data, subject to applicable legal requirements.
Where appropriate, parents or legal guardians may be involved in enquiries, bookings and the administration of student accounts.
We do not knowingly collect unnecessary personal information from children.
6. How we protect your information
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration or disclosure.
Access to student information and learning materials is restricted to authorised individuals.
We use appropriate security measures when storing and communicating information electronically.
7. Third-party services
ActLingo may use trusted third-party service providers to operate its website and deliver its services.
These may include:
Squarespace – website hosting and website functionality.
Weglot – website translation services, where enabled.
Google/YouTube – where used for the secure submission and review of student learning recordings.
Payment providers – for processing payments.
Email providers – for business communications.
These providers may process personal information on our behalf or in accordance with their own privacy policies.
We aim to work only with providers that offer appropriate data protection safeguards.
8. How long we keep information
We retain personal information only for as long as necessary for the purposes for which it was collected.
Contact and booking information may be retained for the duration of our relationship and for any additional period required by applicable legal or accounting obligations.
Student recordings and learning materials are retained only for as long as they are needed for educational purposes, unless a different retention period has been agreed.
When information is no longer required, it will be securely deleted or anonymised.
9. Your data protection rights
Under GDPR, you have the right to:
Request access to the personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request deletion of your personal information, where legally applicable.
Request restriction of the processing of your information.
Object to certain types of processing.
Request the transfer of your information where the right to data portability applies.
Withdraw consent at any time where processing is based on consent.
To exercise any of these rights, please contact us at Actlingo@gmail.com
You also have the right to lodge a complaint with the Irish Data Protection Agency
https://www.dataprotection.ie/en
10. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology or applicable legislation.
The latest version will always be available on our website.
11. Contact
If you have any questions about this Privacy Policy or how ActLingo handles personal information, please contact:
ActLingo
Aicearra Ltd.
actling@gmail.com
https://www.actlingo.co.uk/
ActLingo – Parental Consent & Student Recording Agreement
Student name: __________________________
Student age: __________________________
Parent/guardian name (if applicable): __________________________
Date: __________________________
1. Purpose of this agreement
ActLingo uses creative drama, performance and speaking activities to help students develop confidence and fluency in English.
Some activities involve students recording themselves reading, performing or presenting short pieces of spoken English.
These recordings allow the instructor to review pronunciation, expression, vocabulary, fluency and performance, and to provide individual feedback.
This agreement explains how these recordings are used and how students' privacy is protected.
2. Educational recordings
I understand that recordings may be used for:
Reviewing spoken English and pronunciation.
Providing individual feedback and guidance.
Monitoring learning progress.
Supporting performance and presentation activities.
Comparing a student's progress over time.
Recordings will be used only for the educational purposes explained above.
They will not be made publicly available or shared with other students or third parties for unrelated purposes.
3. Storage and access
ActLingo will take reasonable steps to ensure that recordings are stored securely.
Access will be restricted to the instructor and any other specifically authorised individuals who need access to provide the educational service.
Where third-party platforms are used to facilitate recording submissions or storage, their services will be subject to the applicable privacy and data protection arrangements.
Students and parents should not share recording links publicly.
4. Retention and deletion
Educational recordings will be retained only for as long as reasonably necessary to provide feedback and support learning.
They will be deleted when no longer required, subject to any applicable legal obligations.
Parents or eligible students may request access to or deletion of recordings by contacting:
actlingo@gmail.com
Requests will be handled in accordance with applicable data protection legislation.
5. Separate permission for promotional use
ActLingo may occasionally wish to showcase examples of student work to demonstrate the teaching methodology or celebrate student achievements.
This is entirely optional and is separate from participation in lessons.
Promotional use might include:
A short performance extract on the ActLingo website.
A student testimonial.
A short video clip on ActLingo social media.
An example of student work in promotional or educational materials.
No recording will be used in this way without separate, explicit permission.
Where a student is under 14, permission must be obtained from their parent or legal guardian where consent is the legal basis for processing their personal data.
Students aged 14 or over will be asked to provide their own consent where applicable.
Refusing promotional permission will have no effect on a student's participation in ActLingo or the quality of the educational service.
6. Student wellbeing and participation
ActLingo recognises that students have different levels of confidence and comfort when performing or recording themselves.
Students will be encouraged to participate in a supportive and constructive environment.
Recordings will be treated as learning tools, not as a means of publicly judging or comparing students.
Students should feel comfortable asking questions or raising concerns about recording activities.
7. Parent/guardian acknowledgement
I confirm that:
I have read and understood this agreement.
I understand the educational purpose of student recordings.
I understand how recordings will be used and protected.
I have had the opportunity to ask questions about the recording process.
I understand that promotional use requires separate permission.
Parent/guardian name: __________________________
Signature: __________________________
Date: __________________________
8. Educational recording consent
For students under 14, where consent is the applicable legal basis:
[ ] I consent to my child participating in the recording activities described in this agreement for educational purposes.
For students aged 14 or over, where consent is the applicable legal basis:
[ ] I consent to my personal recordings being processed for the educational purposes described in this agreement.
Student name: __________________________
Student signature: __________________________
Date: __________________________
9. Optional promotional permission
This section is entirely optional.
Please select one:
[ ] YES – I give permission for ActLingo to use selected recordings or extracts featuring the student in promotional materials, including its website and social media.
[ ] NO – I do not give permission for recordings to be used for promotional purposes.
Where permission is given, ActLingo will not use a student's full name or other identifying information alongside promotional material without separate agreement.
Permission may be withdrawn at any time by contacting ActLingo. Withdrawal will not affect processing already lawfully carried out before withdrawal.
Parent/guardian name (where applicable): __________________________
Student name: __________________________
Signature: __________________________
Date: __________________________
10. Ownership, Recording and Permitted Use
Students retain ownership of their original creative work and any intellectual property rights arising from their own contributions, subject to applicable third-party rights.
ActLingo may arrange the recording of educational activities for the purposes of teaching, feedback and assessment. Such recordings are not intended for public distribution or commercial exploitation.
The rights relating to the recording itself, including any applicable producer and performer rights, remain subject to applicable intellectual property legislation and the relevant contractual arrangements.
All participants are prohibited from recording, copying, distributing or publishing recordings of other participants without appropriate authorisation.
ActLingo will take reasonable technical and organisational measures to protect recordings and personal information. However, each participant remains responsible for their own unauthorised recording, disclosure or distribution.
Any promotional use of student recordings requires separate, specific permission and is entirely optional.
11. Student agreement
I understand that recordings are part of the learning process and are intended to help me improve my English.
I understand that my recordings will be treated as private learning materials and will not be published without the appropriate additional permission.
I know that I can speak to my instructor or parent/guardian if I have any concerns.
Student name: __________________________
Student signature: __________________________
Date: __________________________
ActLingo
actlingo@gmail.com
https://www.actlingo.co.uk/